Friday

Time

9.00 am

Sat down with a cup of coffee to plan for today’s events using my daily planner.

9.20 am

Opened and reviewed my email applications received in response to the Sales Executive role I am working on. I have received around 20 applications so I work through the CV’s shortlisting 6 potentially suitable people. I want to ensure we get the best candidates to the client so I’ve already conducted a database search on the company database and selected 4 really good candidates for the role. I’ve called them to make sure that they are interested in the role as well as spoken to my client about them and sent them the CV’s through the company system that tracks the process

9.40 am

Marketing time – I use this time to market my candidates out and today I am calling several existing candidates who have registered administrative vacancies with me in the past to discuss an excellent administrator I registered this week with a view to finding her a new role. I’ve also prepared a list of other potential employers in my territory I want to call (based on her experience) none of whom we have done business with in the past. At the end of my candidate marketing session I review the calls made and record these in the management information system and see that I have made 12 calls to decision makers and one of them wants to see a copy of her CV, so I immediately email this to her through our system (our system records follow ups and diary prompts to remind me to call her to arrange an interview) Two of the other decisions makers have requested that I send them my terms of business which I do through the system electronically as well as and send out a physical marketing pack to follow up with a visit.

10.30 am

I then spend the next 40 minutes calling all of the identified applicants for the Sales Executive role and arrive at a final shortlist of 5 that I conduct telephone interviews with as well as recording any relevant information on our system.

11.10 am

I check my emails and respond to any phone messages. A client has rung me to ask me to find someone really urgently for a position so I arrange to meet with them on Monday as well as post the vacancy on our system which loads onto our job board site, I also diarize this for a database search following my client meeting.

11.25 am

I have 3 candidates attending interviews later today with a client so I use this time to call them to make sure that they are okay to attend as well as offer any guidance or interview tips and re-assurance. I enjoy this part in assisting people in finding new jobs and all of my candidates will call me immediately after attending their interviews later on today with feedback.

12.00

Lunchtime – Today I am meeting with a friend for lunch just on the outskirts of my territory. As it’s near to a business park of startup and tech companies I take with me some business cards and mailer cards as I will use the opportunity to drive around and make a note of any new companies that have recently moved in. This is so when I return back to my office I can give them a quick call to introduce our services. As a Prima Ardelle Associates ® recruitment business owner I have full autonomy to agree the fee directly with my clients making my services attractive to existing clients as well as potential new hiring managers.

1.30 pm

I am now back in the office and have prepared a mailshot to a targeted list of clients with the profiles of 5 really good candidates I have registered this week with a range of office skills from sales to administration. After sending this mailshot I then call 3 of my regular clients so keep in touch and updated on their ongoing recruitment plans.

2.00 pm

I respond to emails and telephone messages.

2.15 pm

Leave to go to a client meeting where I placed an accounts clerk last month to discuss any future needs. The client is really pleased with how my candidate is working out and introduces me to another colleague in their sales department who wants to know how we can with a recruitment campaign for 3 new tele sales staff for a new project.

3.30 pm

On my return I immediately record the vacancies on our systems as well as write up the new job advertisements to get them listed on our job boards. I then catch up on my messages – I’ve had calls from my candidates who were out interview this afternoon and all 2 of them would be very interested if the job was offered to them.

3.45 pm

I call my client where the interviews took place and she asks me to offer one of the candidates and advise that she may have a position that is coming available that would be suitable for the other one. – Great news. I call all of my candidates to give them feedback on their interviews and make an offer to the successful candidate who accepts. I enter the placement and record the figures in our Building.Better.Business ™ system for the month. I contact the client to confirm the candidate’s acceptance and make a note of who the invoice needs to be sent to for swift payment once the candidate has started. I then ‘phone through the placement to our national support centre and have a quick chat about the market in general. Being part of a bigger team certainly helps me keep focused and driven in making placements.

3.55 pm

With the placement I have made today I am now on track for the quarter and so I reward myself by popping out to pick up a muffin to have with a cup of tea whilst I review my month’s activity on the system.

4.00 pm

The next half an hour I use the time to plan my marketing calls for tomorrow – I’m targeting new business and want to attract at least 2 new clients, so I am using the list of new companies that I made at lunchtime on the business park and looking though our database for any people with experience that I can market to them. I also check the job boards with my detective head on and notice several tale marketing jobs listed in my territory, so I make a note to target them on the client development planners to contact for next week’s sales time.

4.30 pm

I check out my activity levels to ensure I am on track for this week and as I am ahead of the game I decide to finish earlier today, and as our operating hours are Monday to Friday I get to enjoy my weekends off which is an added bonus having worked in retail previously.